Artists Management System

Artists Management System (AMS) Overview by John Barton & Adam Griffiths
Screen shots are Balgo & Warlu test data, our thanks for your support.

Main Menu

Cataloguing -

This is where the artworks are added into the system, there is also an easy way to auto number prints and add then to the system.

Cataloguing

Accounts -

Accounts

In this section we can See at a glance the Artists account balance as well as the Art Centres. The Art centre accounts include: ART CENTRE PURCHASES ART CENTRE COMMISSIONS OTHER SALES GST PAID GST RECIEVED etc We can also write cheques to artists from this screen.

Artists -

Artist

This form keeps Artists details, from Sales details, catalog details to artist image. The "..." on each catalog take you to the next form (Paintings).

History & Biography -

Paintings (Artworks) -

Artwork

This form holds all the details of each cataloged artwork. This includes a certificate that is custom made for each site, here is and example.

Certificate

Consign, Cash Sale, Credit Sale and Credit Memo -

All these forms follow a similar format (as below), and produce a printable Tax Invoice where applicable

Invoice form

Reporting is a bit part of the database.

Reports -

Reports

Artwork Search -

Sales & Transactions -

Sales and Transactions

All financial transactions can be exported to QuickBooks and MYOB®.

This is a very brief overview of the AMS product, future developments include migration to a web based model.
Please contact us if you need further information about this product.